How to Write a Notice When You’re Quitting Your Job (Templates & Tips)
Deciding to leave a job is a pretty big deal, how to write a written notice to quit a job and sitting down to write that notice can be a bit challenging. But trust me, it’s a must-do. A good resignation letter can really help make your exit smooth and leave a great impression on your boss. In this guide, we’ll go through how to create a solid notice to quit, plus I’ll share some handy templates and tips.
What’s a Notice to Quit a Job?
A notice to quit is basically your way of letting your employer know you’re leaving the position. It usually includes:
- Your last day at work
- A short reason for leaving (totally optional)
- A thank you for your time at the company
- An offer to help out during the transition
A thoughtful resignation letter keeps things on good terms with your employer and gives you a record of your departure.
How to Write Your Notice to Quit
Here’s a simple step-by-step on how to write a clear and friendly notice to quit:
- Start with a friendly hello: Use your boss’s name, like “Hi Mr. Smith,” to keep it personal.
- Clearly say you’re resigning: Get straight to the point and let them know you’re stepping down.
- Let them know your last day: Give the exact date when you’ll be wrapping things up.
- Offer your help: Show that you’re willing to lend a hand during the transition.
- Say thanks: Express your gratitude for the opportunities you’ve had.
- Finish on a positive note: Close with something friendly like “Best,” or “Take care,”.
- Proofread: Double-check for any typos or awkward wording.
- Deliver your letter: If you can, hand it over in person or send it via email and follow up with a call.
Notice to Quit Templates
Template 1: Straightforward & Professional
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Supervisor’s Name]
[Job Title]
[Company Name]
[Address]
[City, State ZIP Code]
Hi [Supervisor’s Name],
I’m writing to officially let you know that I’m resigning from my position as [Job Title] at [Company Name], with my last working day being [Date].
I really appreciate everything I’ve learned and the experiences I’ve gained here. Thanks for all your support.
I’m happy to help make the transition as smooth as possible. Just let me know what you need from me.
Best,
[Your Name]
Template 2: Focused on Gratitude
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Supervisor’s Name]
[Job Title]
[Company Name]
[Address]
[City, State ZIP Code]
Hi [Supervisor’s Name],
I’m writing this with mixed feelings to submit my notice to quit as [Job Title] at [Company Name], effective [Date].
I’m incredibly thankful for all the guidance and opportunities I’ve received. The knowledge I’ve gained is something I’ll carry with me.
I’m committed to helping ensure a smooth transition, so let me know how I can assist.
Take care,
[Your Name]
Template 3: Focused on Career Growth
[Your Name]
[Your Address]
[City, State ZIP Code]
[Email Address]
[Date]
[Supervisor’s Name]
[Job Title]
[Company Name]
[Address]
[City, State ZIP Code]
Hi [Supervisor’s Name],
This letter is my notice to quit my position at [Company Name]. My last day will be [Date].
I’ve enjoyed my time here and genuinely appreciate the opportunities you’ve provided. However, I’ve chosen to move in a new direction that lines up better with my long-term goals.
I’m available to help during the transition so we can make this process as smooth as possible.
Thanks again for all your support.
Best,
[Your Name]
Tips for Writing Your Notice to Quit
TipExplanation
Keep it brief & to the point Get right to your resignation and last working day without unnecessary fluff. Stay positive Avoid bringing up any negativity or long stories. Show appreciation Always express thanks for the experiences you’ve gained. Offer your assistance Be ready to help with the transition however you can. Address it properly Make sure you give it to your direct supervisor to keep things professional. Be vague about reasons Skip the detailed backstory about why you’re leaving. Keep a copy for yourself Make sure you have a personal record of your notice. Think about a counteroffer Be prepared to consider any offers to stay if they come up. Final Thoughts
Wishing you all the best in your next career adventure!